As many business owners know, running a business is a time-consuming endeavor that leaves little time for answering telephones and routing calls. Though hiring a secretary is always an option, virtual phone systems are often much more affordable and efficient.
Virtual Phone Systems vs. Employees
When the number of telephone calls coming into a business exceeds the current employees’ capabilities, many business owners consider hiring a secretary to handle the load. Though this is a wonderful option and brings a sense of personality into the office, it can certainly be expensive and employees are not without their downfalls. The average salary for a secretary in a small business is between $40,000 and $60,000 per year—far more than what a business would pay for access to virtual telephone systems that are packed full of features designed to keep the business running smoothly on a daily basis. They cannot call in sick and they will never need to take a leave of absence for personal issues.
Reduction in Supplies and Equipment
The supplies and equipment that are needed to run a small business can certainly become expensive over time; paper for copy machines, toner for the fax machine and even the purchase of additional telephone lines to handle the load of calls are very expensive endeavors. Thankfully, the features and nature of a virtual phone system can help to reduce many of these costs. Virtual fax is a great alternative to the purchase of a stand-alone fax machine and all of the supplies necessary to keep it running. Also, choosing multiple virtual telephone numbers that are not necessarily attached to a separate telephone line can save thousands of dollars per year on telephone company costs alone.
Organization and Productivity
As many employees know, the constant shuffling of papers, emails and telephone calls can certainly be a hassle. In fact, the lack of organization associated with these things can affect productivity negatively and sometimes even result in the failure of a business. A virtual phone system is a great way for business owners to provide all of the necessary office applications at each employee’s fingertips; the ability to send an email, review a fax and return a telephone call from a single desktop application keeps everything organized and virtually stress-free, allowing employees to focus on the things that are necessary for keeping the business alive and guaranteeing its success.
Virtual Telephones vs. Multiple Telephone Lines
Before the days of virtual telephone systems, business owners were often forced to purchase and pay for multiple telephone lines through a standard landline company. This often required re-wiring and the addition of telephone jacks in multiple rooms, both of which are costly and lengthy endeavors. Even after the work is completed, business owners are required to pay for each telephone line—and all of its features—on a monthly basis. On the other hand, a virtual system includes everything necessary for proper call handling at one low rate which can be paid monthly, quarterly or even annually.
There are many reasons why business owners should consider the use of virtual phone systems—especially when it comes to saving money. They are much more affordable options than paying for multiple telephone lines and features or even hiring a secretary to handle business calls.
Virtual Phone Systems vs. Employees
When the number of telephone calls coming into a business exceeds the current employees’ capabilities, many business owners consider hiring a secretary to handle the load. Though this is a wonderful option and brings a sense of personality into the office, it can certainly be expensive and employees are not without their downfalls. The average salary for a secretary in a small business is between $40,000 and $60,000 per year—far more than what a business would pay for access to virtual telephone systems that are packed full of features designed to keep the business running smoothly on a daily basis. They cannot call in sick and they will never need to take a leave of absence for personal issues.
Reduction in Supplies and Equipment
The supplies and equipment that are needed to run a small business can certainly become expensive over time; paper for copy machines, toner for the fax machine and even the purchase of additional telephone lines to handle the load of calls are very expensive endeavors. Thankfully, the features and nature of a virtual phone system can help to reduce many of these costs. Virtual fax is a great alternative to the purchase of a stand-alone fax machine and all of the supplies necessary to keep it running. Also, choosing multiple virtual telephone numbers that are not necessarily attached to a separate telephone line can save thousands of dollars per year on telephone company costs alone.
Organization and Productivity
As many employees know, the constant shuffling of papers, emails and telephone calls can certainly be a hassle. In fact, the lack of organization associated with these things can affect productivity negatively and sometimes even result in the failure of a business. A virtual phone system is a great way for business owners to provide all of the necessary office applications at each employee’s fingertips; the ability to send an email, review a fax and return a telephone call from a single desktop application keeps everything organized and virtually stress-free, allowing employees to focus on the things that are necessary for keeping the business alive and guaranteeing its success.
Virtual Telephones vs. Multiple Telephone Lines
Before the days of virtual telephone systems, business owners were often forced to purchase and pay for multiple telephone lines through a standard landline company. This often required re-wiring and the addition of telephone jacks in multiple rooms, both of which are costly and lengthy endeavors. Even after the work is completed, business owners are required to pay for each telephone line—and all of its features—on a monthly basis. On the other hand, a virtual system includes everything necessary for proper call handling at one low rate which can be paid monthly, quarterly or even annually.
There are many reasons why business owners should consider the use of virtual phone systems—especially when it comes to saving money. They are much more affordable options than paying for multiple telephone lines and features or even hiring a secretary to handle business calls.
Hi there, Thanks for pointing out this very important issue. I wasn't aware about this matter that, I should do use the virtual phone system in my office. Can You please recommend me a virtual phone system providing company for my office? Thanks.
ReplyDeleteKary@ copy machines